What Information Is Required In A Pay Stub?

In California, all employers are required to give all employees a pay stub or wage statement on every payday (or semimonthly).  The pay stub must be an accurate itemized statement in writing showing:

1)    The gross wages earned;

2)    The total hours worked by the employee;

3)    The number of piece-rate units earned and any applicable piece rate if the employee is paid on a piece-rate basis;

4)    All deductions;

5)    Net wages earned;

6)    The dates covered by the pay check and pay stub;

7)    The name of the employee and last four digits of his or her social security number or an employee identification (“ID”) number;

8)    The legal name and address of the employer; and

9)    All applicable hourly rates and the corresponding number of hours worked at each hourly rate.

Please note that although all employers are required to regularly provide all employees pay stubs, there are many exceptions to the above itemized requirements that change or modify what is required in a pay stub.  For example, total hours worked does not have to be in a pay stub for an accurately classified exempt executive, administrative, or professional employee paid on a salary basis.

(See Link(s): Labor Code Section 226)